Payroll administrators play a critical role in the HR department of every organisation. The major responsibility of a payroll manager is to make sure that every employee within the organisation gets paid accurately and on time. However, don’t confuse the job role of a payroll manager with that of the HR manager. The payroll manager works in sync with the HR manager and the company’s accounts department to fix the timely payment of the employee’s salaries and other receivables.
Moreover, people handling employee payroll solutions need to be well-versed with employee management’s legal and official aspects to ensure that everything is being done following the legal guidelines.
Five significant responsibilities of a payroll manager
Collection of employee-related information
A payroll manager’s first and foremost job is to collect all necessary information of every employee and store them in the company database. The information of new hires and terminated employees must be kept in place for future use.
Maintain working hours report
Payroll personnel are required to keep a strict record of the employees’ working hours. They must check the login and log-out timings and the number of break times to ensure that attendance and working hours are being maintained accurately.
Ensure timely and regular payment system
This is the major responsibility of every payroll manager. They must make sure that the employees get their salaries on time without any delay. There is a payment channel that needs to be maintained. The channel is fixed on the day when the employee joins. The payroll manager is responsible for maintaining the same throughout.
Keeping a record of the payroll process
The payroll processes like medical facilities, tax deductions, payment logs and timekeeping logs have to be maintained accurately by the payroll manager. In lack of the same, the whole employee management process of the company is hindered.
Keeping a record of decorations
There are certain numbers of voluntary and involuntary deductions from every employee’s salary account every month. The payroll administrator must ensure that the deductions are taking place accurately and the record is being kept for the same. The record of the deductions is included in the salary slip for better clarification.
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